Conveyancing Legal Assistant / Legal Secretary -Chancellors Lea Brewer LLP
As posted on Chancellors Lea Brewer LLP:
“Salary: Subject to experience
Main job tasks and responsibilities
To support fee earners in the management of secretarial workload
To support fee earners in the production of files, correspondence, documents, attendance notes etc by typing dictated work or other work as directed
To support fee earners in the maintenance of files by effective file management
To assist fee earners in the management of caseloads by dealing with file related queries either face to face or by telephone
To ensure clients and other contacts are dealt with efficiently, politely and promptly and that appropriate issues are raised with the relevant fee earners
To assist in general office administration and the locating of files when necessary
To undertake photocopying as and when required
To transmit correspondence and other documentation by fax or email when necessary
To deal with internal phone calls efficiently, politely and promptly
To take clear messages when appropriate and ensure any such messages are drawn to the attention of the relevant fee earner or staff member
To ensure that all internal procedures are adhered to
To manage own work allocation and productivity with minimum supervision
To provide secretarial cover for fee earners other than the fee earner assigned to you as and when required
To provide reception cover as and when required
To assist with banking, post, DX etc as and when required
Supplying quotations to clients in person and over the telephone
Writing letters and financial documents
Organising and maintaining case files
Scheduling meetings and appointment and meeting clients
Liaising with Local Authorities and Land Registry
Dealing with exchanges and completions.
Undertaking all post completion work including preparing SDLT’s online and registrations (training will be provided if necessary).
To obtain and file appropriate identity documentation from new clients.
To carry out and record conflict checks in accordance with the firm’s procedures.
To complete relevant Accounts forms and slips in respect of money coming in and going out, accurately and fully. To ensure that cheques are banked immediately.
To ensure that key dates are recorded in the central diary in accordance with the firm’s procedure.
To undertake any other duties as required from time to time.
To comply with all aspects of the Staff Handbook and Office Procedures Manual.
If you are interested in applying for this position, please send your CV to emma@chancellors.com “